Dear Exhibitor,
We are pleased to share with you this Exhibition Technical Manual.
The Exhibition will be held as part of the 64th Annual Conference of the Particle Therapy Cooperative Group (PTCOG 64), taking place from 8–13 June 2026 in Deauville, Normandy, France.
Venue:
C.I.D | Deauville Convention Center
1 Rue Lucien Barrière, 14800 Deauville, France
https://www.congres-deauville.com/
Please read this manual thoroughly as it provides important information and is designed to assist you in preparing for PTCOG 64 Exhibition.
Please forward this manual to all project stakeholders, including your agency and stand builder.
For any questions, please contact the Exhibition Manager. E-mail: sgamliel@kenes.com
Exhibitors and Supporters Portal
Each exhibitor/supporter has received an e-mail with login details to access the Portal.
The Portal enables Supporters and Exhibitors to:
- Submit Company logo and profile
- Order exhibitor badges
- Order Lead retrieval (Badge scanners)
- Submit booth drawing (for “Space Only” booths)
To access the Portal, please click here.
Important Notes:
- The login details have been sent to the person signing the contract. This person is responsible for passing on the login details to a third party if needed.
- Access to all Portal services will be available only after submission of your company profile and logo.
- Only deliverables as indicated in your contract should be submitted via the Portal. Items not included in your contract will not be processed.
- Keep the Exhibitor’s Portal link together with your login information on hand for future reference.
Exhibition – Key Dates & Deadlines
Action Item | Deadline | Contact Person |
|---|---|---|
| Hotel reservation for Staff | As soon as possible | https://hotels.kenes.com/congress/adpd26 Milena Nedyalkova: mnedyalkova@kenes.com |
| Company logo and profile | As soon as possible and no later than Friday, 16 January 2026 |
Via Kenes Exhibitors Portal |
Text for Fascia (Applicable for Shell Scheme booths only) | Tuesday, 17 February 2026 | |
| Booth design for approval (Applicable for ‘Space Only’ booths) | Friday, 30 January 2026 | |
| Lead Retrieval Wireless Barcode Reader Order | Wednesday, 18 February 2026 On-site rate will be applied for orders received after this deadline | |
| Exhibitor Badge Registration and Additional Badge Order | Monday, 2 March 2026 | |
| Personal Data of the Stand Builder Agency for access | Wednesday, 18 February 2026 | Please submit this form to Exhibition Manager Yulia Rijinsky, at jrijinsky@kenes.com |
| *Electrical Power for All Booths *Rigging (Applicable for ‘Space Only’ booths) *Booth Cleaning *Security *In-booth Catering Furniture Rental Graphics/Signage Telecommunications and AV Equip. (Screens, Laptop, Desktop) Plants & Flowers Decoration |
25% surcharges applies Due: Tuesday, 17 February 50% surcharges applies Due: Saturday, 7 March Web shop closes Due: Sunday, 15 March Stock upon availability. | Bella Center Copenhagen Web Shop * The Web Shop will be open until Sunday, 15 March 2026. Late orders/onsite orders must be done by email: adpdexpo@bellacenter.dk |
| Hostesses & Temporary Staff Hire (Baristas, Waiters, etc.) | Wednesday, 18 February 2026 | Moving Talent EU Viktor Oldenburg +45 29 72 04 42 |
| *Dedicated Wi-Fi / Internet | Wednesday, 18 February 2026 | For more information, please contact Exhibition Manager |
Air freight – CPH (Copenhagen) Airport | Pre-alert & Documents: 7 working days before arrival at Copenhagen – CPH airport. Cargo: Latest arrival at Copenhagen – CPH Airport: 5 working days before stand delivery. | DSV Olimpia Rodrigálvarez Mobile: +34 628930293 Office: +34 954325842 |
| Pre show / post show warehouse handling | Courier companies cannot do the customs clearance of shipments for events or exhibitions as they need an importer with a Danish tax ID. Please avoid sending cargo with them. In case you send cargo through courier companies get in touch with us in advance. | |
| Road freight direct to venue | Pre-alert & Documents: 5 working days before arrival at DSV Copenhagen. Cargo: latest arrival at DSV Copenhagen: 2 working days before stand delivery. | |
Exhibition Timetable
| Activity | Day | Hours & details |
|---|---|---|
| Set up | Sunday, March 15 “Space only” booths | 10:00 – 20:00* |
| Set up | Monday, March 16 All booth types | 07:00 – 20:00* |
| Set up | Tuesday, March 17 All booth types | 08:00 – 14:00 ⇒ Continue set-up
14:00 – 19:00 ⇒ Decoration only
|
| Exhibition Opening Hours | Tuesday, March 17 | 19:00 – End of Welcome Reception |
| Exhibition Opening Hours | Wednesday, March 18 | 10:00 – 17:30 |
| Exhibition Opening Hours | Thursday, March 19 | 10:00 – 17:00 |
| Exhibition Opening Hours | Friday, March 20 | 10:00 – 17:00 |
| Exhibition Opening Hours | Saturday, March 21 | 10:00 – 17:30 |
| Dismantling / Breakdown | Saturday, March 21 | 17:30 – 23:00* * Shell Scheme booths must be empty by 19:00. |
- Timetable is subject to possible changes in accordance with the scientific programme. Updates will follow in due time.
- Please note that all heavy work has to be completed by 14:00 on Tuesday, March 17. After this time, only decoration is allowed.
- Please note that no food will be provided by Bella Center or Organizer during the set-up days. Exhibitors/Stand builders are responsible for providing the food for their staff during the build-up.
- All exhibitors should be in their booths 30 minutes before the official opening hour.
- Empty crates and packaging material must be removed after set-up and no later than 14:00 on Tuesday, March 17.
- All aisles must be clear of exhibits and packaging materials to enable cleaning at all times.
- Safety shoes are recommended during exhibition setup and dismantling.
- Dismantling of the booths before the official closing of the exhibition is not permitted.
- It is the exhibitor’s responsibility to dispose of all materials after dismantling.
- All shell scheme booths are required to be on time for dismantling from the hour that it is written that it starts, so that they can pack their materials, and after that the official builder is able to dismantle their booth.
- Shell Scheme booths -> any equipment, display aid or other material left behind after Saturday, March 21, 2026 by 19:00 will be considered discarded and abandoned.
- ‘Space Only’ booths -> any equipment, display aid or other material left behind after Saturday, March 21, 2026 by 22:59 will be considered discarded and abandoned.
- Any charges incurred for waste removal will be sent to the exhibitor.
- Please do not leave any valuable articles visible at your stand.
- In addition, please consider hiring extra security for your Booth before/ after Exhibition Operating hours in case you have valuable stuff in your booths (you can order extra Security from the Bella Center Copenhagen Web Shop).
- *Safety shoes are recommended during exhibition setup and dismantling. Safety shoes are always recommended whenever stand builders are actively working on the exhibition space, when construction materials are present on the aisles, while machinery, such as forklifts or cherry pickers, is operating within the exhibition space. In these cases helmets are also mandatory. Safety shoes are not required when aisles are clear of any construction materials, when the main setup doors are closed, indicating the completion of machinery operations, and permitting only pallet jacks within the space. During this designated period, stand builders may proceed with interior booth decoration.
Exhibitor Representative Badge
Exhibitor Badges
All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Please note that the Exhibitor badges will be personalized i.e. they will include the name of the badge holder as well as the company name. Please submit the list of individual names via the Exhibitors Portal no later than Monday, March 2, 2026.
Exhibitor badges will be given as per your contract.
Any additional exhibitor’s badges will be charged an exhibitor registration fee of €380.
The Exhibitors’ badges allow access to the exhibition area, refreshments, and the Welcome Reception.
Additional Exhibitor badges can be ordered online via the Exhibitor Portal: https://exhibitorportal.kenes.com For any inquiries related to registration, please contact Elena Araujo, the Registration Specialist, at reg_adpd26@kenes.com. *Please make sure that your Company Profile has been submitted before placing an order for an exhibitor badge. Deadline: Monday, March 2, 2026 |
All personnel are required to wear badges to access the Exhibition. Company representatives not wearing their badges will not be allowed to access the Exhibition. Company name badges are for the use of company personnel for Booth manning purposes and should not be used by companies to bring visitors to the Exhibition. Exhibitor badges will not be mailed in advance and may be collected from the on-site registration desk.
Registration of Stand Personnel
In order to be granted access to the exhibition area, each individual will need to wear a name badge. This includes the regular staff from the exhibitor’s company and any hired staff, e.g., hostesses, bar and service personnel, etc. For security reasons, stand personnel must wear their name badges at all times.
Each exhibitor is entitled to several complimentary exhibitor badges in accordance with the size of the exhibition stand as stated in their contract.
| The badge is indicating | Company name, individual name, country |
| This badge will give you access to | Exhibition area (including access before the official opening hours); Opening Ceremony; Welcome Reception |
| This badge is for | All representatives and staff of the exhibitor; local staff (hired by an agency eg, hostesses, bar and service personnel, photographer), etc. |
'K-Lead' Application - Barcode scanner App
“K-Lead” Application – Barcode Scanner Application
Lead Retrieval Wireless Barcode Readers can be a helpful tool for receiving contact information about participants who attend your symposium.
We are pleased to offer you the K-Lead Application. Supporters can download the K-Lead app onto their own smart phone or tablet and transform their device into an instant, easy lead retrieval system and capture participants’ contact information with a quick scan of their badge.
Advantages of the K-Lead application:
- Seamless Integration: Download directly to your device; no extra hardware needed!
- Effortless Scanning: Quickly scan attendee badges to capture leads.
- Customizable Notes: Add personal comments to each lead for better follow-up.
- “Quick Scan” Function: Ability to quickly scan delegates as they enter the symposium hall.
- Instant Access: Get real-time lead information for immediate engagement.
- Universal Compatibility: Download from the Apple Store or Google Play using “Kenes K-Lead App.
Cost per unit: EUR 750 (excluding 4% credit card charges fees, excluding VAT if applicable).
Device is NOT included!
Deadline: Tuesday, March 18, 2025
Onsite rate of EUR 850 will be applied for order received after above deadline.
Unlock the Power of K-Lead Plus:
- Automated Follow-up Emails: Immediately after scanning, send personalized emails to every lead. Make every connection count without lifting a finger!
- Tailored Email Customization: Craft the perfect message with customizable subject lines, email content, and signatures. Attach PDFs to add a polished, personal touch that stands out.
- Timely Engagement: Say goodbye to the hassle of manual follow-ups. K-Lead Plus handles it by sending tailored emails right after each scan, keeping your brand top of mind.
- Trackable Insights: Monitor how your emails perform with engagement metrics. Learn what works and refine your strategies for maximum impact, ensuring you’re always improving.
- Compatibility: K-Lead Plus requires at least one K-Lead license purchased.
Cost for K-Lead Plus: EUR 350
Key Notes for K-Lead and K-Lead Plus:
- Device Not Included: The application must be installed on your personal or company device (tablet/smartphone).
- Reliable Data: Participant badge barcodes carry contact details as provided by registrants or their agencies. Note: Group registration may contain generalized information.
- Content Responsibility: Information content is managed by the registrant or their agency, not Kenes Group or the Organizing Committee.
- Easy Reservation: Secure your Wireless Barcode Reader in the Exhibitor’s Portal https://exhibitorportal.kenes.com.
- GDPR Compliance: We’ve updated our privacy policy in compliance with GDPR. Your personal data won’t be shared without consent. Presenting your badge for scanning implies consent to share your details.
- By purchasing the K-Lead and K-Lead Plus, Exhibitors and Sponsors agree to Data Processing Agreement.
API Integration
Do you want to use your own scanning device or app? Need real-time API integration?
We’re excited to introduce our new API-sharing service that seamlessly integrates delegate data from our events directly into your CRM. No more manual data entry—just instant, secure, and accurate lead transfer.
How it works:
Instant API Access – Scan delegate badges using your own app and retrieve full attendee details. Real-Time Sync – Automatically update your CRM. CRM Compatibility – Integrates with major CRM systems like Salesforce, HubSpot, and Microsoft Dynamics. Data Accuracy – Ensure accurate, up-to-date delegate info, reducing manual entry errors. Custom Mapping – Adapt data fields to fit your CRM’s structure. Secure & Compliant – Advanced encryption ensures data protection. Analytics & Reporting – Gain insights on leads and engagement.
Cost:
- License per event: €1800 invoiced before the event.
- API calls: invoiced after the event, based on the number of calls (scans) made:
– Up to 200 calls – calculated by €4 per call
– Up to 500 calls – calculated by €3 per call
– From 500 calls and up – calculated €2 per call
How to order any of these solutions? -> These services are available to purchase from the Exhibitor’s Portal https://exhibitorportal.kenes.com
Exhibition Floor Plan & List of Exhibitors
Exhibition Floor Plan
The exhibition floor plan has been designed to maximize the exhibitor’s exposure to the delegates.
To access the exhibition floor plan and see the location of each booth, please click here.
For full list of exhibitors and supporters – click here
Hall Specifications and Important Technical Information
The Exhibition is being held in Hall D, which is located on the Ground floor.
Click here for a virtual tour of the hall.
Max Build-Up Height
Maximum build-up height from the ground: 5m
- Rigging from the ceiling is permitted up to 6-meter measuring from the floor to the top of the suspended banner/element
- Exhibitors who have stands higher than the maximum permitted height will not be allowed to set up their stands.
- Shell scheme stand build-up is 2.5m
Kindly note:
- Any part facing neighbouring stands that is above 2.5 meters in height needs to be designed with neutral Surfaces (white or grey).
- Structures installed for specific events, exhibition stands including installations, special structures and exhibits as well as advertising displays must be sufficiently stable that they do not pose a threat to public safety and order and, in particular, that they do not endanger life and health. Exhibitors are responsible for ensuring the load-bearing capacity and stability of such structures and may be required to furnish the relevant proof.
Floor
Floor type: The floor is a tiled concrete floor. The tile is a light concrete tile.
We recommend installation of carpet or floor covering in the booth.
The floor can withstand the following loads:
- 15×15 cm evenly distributed printing surface = 2500 kg
- 30×30 cm evenly distributed printing surface = 4000 kg
Power, plumbing, network and compressed air will, if possible, be supplied via the subfloor services ducts which are built-in the floor at 6 m intervals.
Exhibitors are required to have floor cover or carpeted floor within the stand area (note that shell scheme booths already come with carpet).
All floor coverings must be secured and maintained so that they do not cause any hazard.
Fixing the floor covering to the hall floor may only be carried out using approved tape.
Mechanical damage or soiling that cannot be removed during the normal cleaning and maintenance of the floor will be repaired at the expense of the person/company causing the damage. Bella Center will invoice the exhibitors for any damages caused by the exhibitors.
Raised Floor/Platform
Please note that if your booth has a platform/raised floor, you are required to provide a ramp or sloped edging around the entire booth to ensure access for people with disabilities.
The platform sides must be closed and finished neatly. The platform edges must be safe, secured, and easily visible to avoid trip hazard.
Ceiling Rigging
Ceiling hanging is permitted.
It is possible to use the truss for rigging. The venue is working with variable weight, depending on other loads in the ceiling. If you need suspension in a position between two rigging points, this can be achieved by either bridling or by hanging a rig-piece. In general, a maximum of 200 kg can be hung per rigging point.
Bella Center reserves the right to adjust placement.
- Rigging from the ceiling is permitted up to 6-meter measuring from the floor to the top of the suspended banner/element
- Bella Center must approve any rigging project; the exhibitor must provide their project at least 6 weeks before the first set‐up day. Please submit your rigging plan no later than Monday, 2 February via the Exhibitors Portal (or in case of any issues directly to jrijinsky@kenes.com).
- Subject to compliance with the conditions of use of the steel structure.
- All rigging must be done by Bella Center. For rigging, please refer to the Bella Center Web Shop
- For rigging plans and guidelines, please refer to the Bella Center Technical Info (pages 15-20/check regulations for hall D).
Shell Scheme Booths - Technical Information and Regulations
Shell Scheme Booths
To ensure a smooth and efficient installation and dismantling process of your shell scheme booth, the D&P has been appointed as the official stand contractor for PTCOG 64.
Pre-booked shell scheme booths through Kenes include the following:
- 2,50m high lacquered aluminium structure.
- White melamine panels.
- Company name on Fascia board printed in standard lettering. (10cm high black lettering. 20 letters included).
- LED strip lights (1 Led for every 4.5 sqm booth).
Shell Scheme booths do NOT include:
- Furniture
- Electricity
- In-booth cleaning
* If you need more than one socket, you can order a Multi Socket Power Strip through the online D&P webshop under the ELECTRICITY section –> Electrical Complements –>Extension cable single-phase socket (5 base).
Furniture, cleaning and other products and services can be ordered via the D&P Webshop – CLICK HERE
Image shown are for illustration purposes only
- Actual panel size (including the metal frame): 100 cm width x 250 cm height
- Visible panel size (excluding the metal frame): 93 cm width x 230 cm height
To enhance your booth’s visual impact, consider adding custom graphics to your walls. For detailed information and pricing on graphics printing services, please refer to D&P Webshop – CLICK HERE
Deadline: Monday, 9 February
After the deadline, this service will not be available.
For inquiries, please contact the D&P. E-mail: exhibitors@dparchi.com
Note: The printed material for stand decoration is not reusable.
Note: Corner shell scheme booths are provided with two open sides and 2 fascia boards with company name.
Shell Scheme Carpet
The standard shell scheme package includes a blue carpet. If you prefer a different color, please view the available options in the D&P Webshop under the CARPET section. Alternative carpet rental and installation will incur an additional fee.
You can place orders for a different color carpet via the D&P Webshop – CLICK HERE
Deadline: Monday, 16 February
Orders placed after this date will incur a 20% surcharge on the total invoice and subject to stock availability.
The D&P Webshop will be closed on Friday, 27 February, and will no longer accept orders.
For inquiries, please contact the D&P. E-mail: stands@D&P.es
Fascia Sign
Maximum of 20 characters (including spaces) may be written on your fascia (applicable for a 9 sqm booths).
Please submit lettering for fascia via the Exhibitor’s Portal by Monday, 26 January.
If text for your fascia is not received by above deadline, we will provide you with a fascia title as per your application form.
The standard fascia includes black lettering on a white background.
Company logo or custom graphics can be printed on the fascia board at additional cost. Please submit your request for custom fascia directly with the D&P (the official stand contractor).
For inquiries, please contact the D&P. E-mail: stands@D&P.es
Important Guidelines for Shell Scheme Booths
- All basic shell scheme booths will be designed and built by the D&P – the official stand contractor.
- Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors wishing to remove or change the location of any standard equipment within the shell scheme booth should indicate clearly on the location plan and forward it together with clear instructions to the official stand contractor and the Exhibition Manager before Monday, 26 January.
- No free-standing stand-fitting or display(s) may exceed a height of 2.5m or extend beyond the boundaries of your booth. This includes company names, advertising materials, flags and logos provided by the exhibitor.
- It is not allowed under any circumstances to cut, nail or drill into or through the walls, facia, floor or ceiling.
- Please do not use any adhesive products that may leave marks or cause damage to the panels and booth structure. Booth must be returned in the same condition in which it was received. Any damage to booth structure will be invoiced to the exhibitor.
- The D&P reserves the right to charge the exhibitor for any damage to equipment once it is detected at the start of dismantling. This includes the cost of removing any stickers, vinyl, Velcro, posters, etc. placed by the exhibitor on D&P equipment.
- No painting is allowed; no usage of nails or screws.
- Double sided tape can be used to affix lightweight items as long as it does not leave mark or cause damage to the panels and booth structure. Velcro can be used as well (male & female).
- It is possible to use fishing line (nylon) to hang pictures etc.
- An exhibitor occupying a booth at the corner can request to close the additional side(s). If the official stand contractor and the Exhibition Manager is not being notified in writing before Monday, 26 January – it will be assumed that the exhibitor will have opening on the additional side(s).
- A back wall of a booth (any booth type) cannot be used by other exhibitors.
- The shell scheme comes with blue carpet. If the exhibitor wishes to have a carpet in a different color, an additional fee will be required. Please contact the D&P for more information.
- The carpet is delivered with protective plastic to protect the carpet during assembly.
- Electrical and internet cables will be delivered above the carpet. If the exhibitor wishes to hide the cables in a conduit or duct, they must request it and will be charged for it.
- Electrical switchboards have to be reachable and the Exhibitor has to switch off the booth lights at the end of the day.
- Excess stock, literature or packing cases may not be stored on, around or behind booths, unless contained within a lockable storeroom.
- Exhibitors requiring additional equipment may visit the D&P webshop or contact the D&P – as per published deadlines (See sections “Deadlines & Key dates” and “Booth Services” for more information). All materials offered are rentals and must be returned
in the same condition as they were found. The D&P will bill the exhibitor’s items that are not in the stand at the end of the dismantling the time of their collection.
Space Only Booths - Technical Information and Regulations
Space Only Booths
Exhibitors who have booked “Space Only” booth are required to submit the following for approval until Monday, 26 January the latest.
- A scaled drawing (scaled 1:200 DWG), including elevation views of the proposed booth to be built.
- Electrical connections – a list of all appliances.
- Other utility connections such as water, drainage are subject to availability and must be checked with the Exhibition Manager prior to submitting the designs.
- The name and contact details of the construction company.
- Floor type and height
Please submit the files through the Kenes Exhibitor’s Portal: https://exhibitorportal.kenes.com.
Design Guidelines:
- All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or damaging the premises.
Exhibition material that is placed outside the booth will be removed at the exhibitor’s expense. - Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits. Entire sideway walls will not be approved.
- Island booths (those with four open sides) should be partly accessible on all sides. We try to keep the exhibition as open and inviting as possible. Wall construction along aisles is permitted, but the wall should not exceed 1/3 (one-third) of the total side length.
Special considerations for partial exemption may be granted upon written request to the Exhibition Manager, subject to review of the proposed booth design and its impact on the surrounding area. - Construction finish must be perfect in all the booth’s visible areas, including booth ceiling and rear sides. Special attention must be paid to the finish and aesthetics of the booth’s top surfaces (ceiling) and all upper/rear structural components. This is critical as the booth is likely to be viewed from the upper floor, meaning these areas will be directly exposed to the participants’ line of sight.
- Raised floor/platform: Please note that if your booth has a raised floor or platform of any height, you are required to provide a ramp or sloped edging around the entire booth to ensure access for people with wheelchair or limited mobility.
The platform/ raised floor sides must be closed off and neatly finished. The platform edges must be safe, secured and easily visible to avoid trip hazard.
Sharp edges and corners should be avoided, potentially through the use of beveled edges.
For your reference, see below examples of raised floor with sloping edges:
Our team will be conducting inspections onsite to ensure all booths comply with this accessibility policy. In the event that a raised platform booth lacks a ramp or sloped edging, we regret to inform you that your booth will not be approved for operation until the access issue is rectified.
It is mandatory to guarantee full access to the floor service box when building a design booth. In case of an emergency, the CCIB must be able to temporarily remove the raised floor or any other element which might obstruct the access to the floor service box.
Before placing the platform, the exhibitor or stand builder must confirm that all services (electricity, water, internet, cables, etc.) provided by the CCIB are correctly positioned.
If a platform is used, access to service points (water traps, electricity traps, etc.) must be maintained and kept accessible.
Once the platform is installed, no additional under-platform services will be accepted. If the requested services cannot be installed because the platform is in place, the amount for the requested service will not be
refunded.
Stages or platforms over 0.5m high are not allowed.
- All structural back walls of adjacent booths must be properly decorated. For back walls (reverse side) exceeding 2.5 meters in height, a neutral white or gray finish is required – no wiring, graphics, or logos. This mainly applies to booths with a shared border (back-to-back or side-by-side).
- Advertising on the boundary with other booths is prohibited.
- A back wall of a booth (including shell scheme booths) cannot be used by other exhibitors.
- Multilevel structures are not permitted.
- Arches, bridges or similar construction connecting two or more booths are not permitted.
- The maximum height for walls within the booth is up to 4 meters.
- Ceiling hanging is permitted. Please refer to section “Hall Specifications and Important Technical Information“.
- Special care must be taken to ensure that the visitors will be inside the booth and not standing in the aisle. For example:
- Screens or any kind of equipment to be shown or demonstrated may not be placed directly on the edge of the stand in order to ensure that the visitor viewing the screens/equipment will be inside the booth and not blocking aisle traffic.
- Any counter, desk etc. or device (i-Pads, touch screens etc.) which attract visitors may not be placed immediately at the borders of the booth facing the aisles (there should be a reasonable distance from the edge of the booth).
- Coffee bars or other F&B-stations must be inside the booth area to ensure that the visitors are standing and queuing up inside the booth area and not standing in the aisle.
- The stand construction and the materials displayed must be sufficiently stable to ensure safety. They must not pose a threat to public safety, order, or endanger life and health. The CCIB is entitled to request pertinent homologation documents to authorize the opening of the stand and otherwise demand the removal of the structure.
- Exhibitors and stand builders are responsible for ensuring the load-bearing capacity and stability of the structure and may be required to provide supporting documentation as proof.
- Holing, screwing, nailing, or the use of paint, glue or anything that can damage the structural elements of the building (floor, walls, ceiling …) are not allowed. In case of damage of the facilities, the cost of repair or replacement will be charged to the
stand builder/exhibitor.
Kindly note:
- The organiser will not approve booths that do not comply with the accepted standards until the necessary changes have been made.
- Work cannot commence until the booth drawings are approved by the organiser.
- The used space must be returned to the venue completely clear of all items and restored to their original state.
- We recommend exhibitors using independent stand contractors to include a site visit in the planning process to assure a smooth and well planned set up. Please contact the Exhibition Manager to coordinate a visit. E-mail: sgamliel@kenes.com
- “Space Only” exhibitors seeking quotations for custom stand design and construction are welcome to contact the following recommended supplier:
4foreverything
Contact person: Marta Esteban
E-mail: info@4foreverything.com and marta@4foreverything.com
Website: https://www.4foreverything.com/
Phone: (+34) 91 366 22 26
Important safety notice:
Please note that safety shoes are mandatory during:
- Set-up: 09-10 March
- Dismantling: 14 March (Saturday)
Access to the exhibition hall will NOT be allowed without safety shoes during these times.
Further rules and regulations are published under “Rules and Regulations” section.
Electricity and Electrical Installations for all booths
Power supplies will be supplied into your booth via the floor. It is possible from the ceiling for special situations like additional lights hanging or digital banners.
Your electrical installations on your stand comply with the standard EN 50 110 on operation of electrical installations. It means, among others, that we have made a risk assessment in order to execute the work safely. Be careful not to obstruct the distribution boards, as Bella Center Copenhagen’s staff need to have access to them. Please ask if you are in doubt.
All electrical sockets are earthed.
The exhibitor is responsible for calculating the power necessary for the elements to be connected, together with the request for the necessary voltage. Damage caused to the main or to specific points by these connections is the sole responsibility of the exhibitors.
There is at least 1m free space in front of every electrical distribution board.
Lighting ramps shall be permanently fixed and shall hang at least 2.2 m from the floor and be fitted with end‐stop protection.
Fittings and utility articles made from conductive materials must be earthed and be of at least material class 1.
Only earthed or double‐insulated equipment may be connected.
Equipment not meeting these requirements may be immediately disconnected by the venue with no right of recourse or compensation for the exhibitor.
The exhibitor may order one or more electrical connection points. Connection may only be made to the designated connection point. The exhibitor may connect their own equipment if the connection is CEE‐type plugs or Schoko sockets. If current ratings greater than 63 A are involved, competent personnel designated by the venue shall carry out the connection.
The venue reserves the right to at any time inspect connected equipment. Should the equipment fail to meet the applicable safety regulations, the venue reserves the right to immediately disconnect such equipment with no right of recourse or compensation for the exhibitor.
No installations may be made to or in an energised facility.
The venue’s electrical distribution system is live at the latest from the day prior to the opening of the exhibition until an hour after the closure of the exhibition on its last day but must always be treated as being live.
If an exhibitor requires electricity at other times, the exhibitor should contact the organiser in advance.
Exhibitors shall switch off their lighting at the end of the day.
In the event of damage or faults to an electrical connection or installation, the exhibitor shall immediately contact the organiser and/or venue representatives.
All electrical set up must be approved by the Bella Center Copenhagen and the links to the general mains can only be made by same services. Bella Center Copenhagen will not be responsible for connecting to the mains apparatus that do not correspond to the information provided, and the exhibitors must name the person responsible for the stand’s electric installation project. Damage caused to the mains or to the specific point by these connections is the sole responsibility of the exhibitors. It is essential that exhibitors give the power needed in the booth.
For ordering electricity, please refer to the Bella Center Copenhagen Web Shop.
Booth Services
Electricity
Please place your order for electricity via the CCIB Webshop – CLICK HERE
For inquiries, please contact the CCIB. E-mail: stands@ccib.es
Deadline: Monday, 16 February
Orders placed after this date will incur a 20% surcharge on the total invoice, and the CCIB cannot guarantee the availability of all requested items/services.
The CCIB Webshop will be closed on Friday, 27 February, and will no longer accept orders.
Shell Scheme Booths
Please be reminded that shell scheme package already includes basic electrical switchboard (3,3kW). Any additional power requirements will be at your own expense.
Note: The CCIB is the only company allowed to connect any kind of device directly to the main power sources. Only the CCIB is authorized to provide the electrical switchboards from the service chests. Thus, every exhibitor must order an electrical switchboard through the CCIB and to pay for the electrical consumption according to his power needs. Click HERE for additonal information.
Furniture
Furniture can be ordered directly from the official stand contractor, the CCIB. Please visit the CCIB Webshop to view the various options for your booth – CLICK HERE
Deadline: Monday, 16 February
Orders placed after this date will incur a 20% surcharge on the total invoice and subject to stock availability.
The CCIB Webshop will be closed on Friday, 27 February, and will no longer accept orders.
For inquiries, please contact the CCIB. E-mail: stands@ccib.es
Printing graphics & Signage
Booth signage and print graphics can be ordered directly through the CCIB (the official stand contractor). Please access the CCIB Webshop to explore the options available for your booth – CLICK HERE
Deadline: Monday, 9 February
After the deadline, this service will not be available.
For inquiries, please contact the CCIB. E-mail: stands@ccib.es
Note: The printed material for stand decoration is not reusable.
Screens, Laptops, Tablets and Audio Visual Equipment
Screens, laptops, tablets and Audio Visual equipment can be ordered directly with the CCIB (the official stand contractor). Please access the CCIB Webshop – CLICK HERE
Deadline: Monday, 16 February
Orders placed after this date will incur a 20% surcharge on the total invoice, and the CCIB cannot guarantee the availability of all requested items.
The CCIB Webshop will be closed on Friday, 27 February, and will no longer accept orders.
For inquiries, please contact the CCIB. E-mail: stands@ccib.es
Note: AV for Industry Symposia and meeting rooms should be placed via the AV Coordinator, Mike Perchig. E-mail: nest@nest-av.com
In-booth Catering
- Food & Beverages (F&B) is an exclusive service of the CCIB. It is not allowed to enter any kind of Food & Beverages including coffee machines from outside the venue.
- This exclusivity also applies to all types of catering equipment such as coffee makers, juicers, popcorn machines.
- Exceptions may be considered by the CCIB in special circumstances only, with prior written approval (corkage fees will apply). The CCIB reserves the right to charge a cost for the entry of any F&B products not supplied by the venue (authorization in writing is necessary from the venue).
- For special catering services including waiter service please contact stands@ccib.es for more information.
- Exhibitors are responsible for ensuring their booth has sufficient space to store and display all requested F&B deliveries
- In case to have any other doubt about F&B please contact to stands@ccib.es, to avoid misunderstandings once the event starts.
Exhibitors who wish to order food and beverages for their stand are welcome to do so directly with the CCIB. Please refer to the F&B Service section of the CCIB Webshop to download the F&B order form – CLICK HERE
Deadline: Wednesday, 25 February
After this date services required may NOT be available
7 working days before the set up – no more order forms will be accepted (Monday, 2 March)
During set-up days, new requests may be made at the Exhibitors’ Desk, where they will be attended according to availability, and payment will be done at the same time of ordering. The CCIB reserves the right to install depending on the existing stock.
Dedicated Internet Connection & Wi-Fi
Complimentary Wi-Fi will be provided by the conference during official conference days at most areas. This public Wi-Fi connection is limited for basic web browsing or checking emails. Should you have any internet-based feature/device/activity at your booth (for example: product demonstrations), we strongly recommend ordering a dedicated internet connection for your booth (wireless or wired connection) to guarantee a consistent internet connection inclusive of technical support.
Wired internet and Wi-Fi connection can be ordered through Kenes until Monday, 09 February.
Please contact the Exhibition Manager at: sgamliel@kenes.com
Important:
- Creating your own private Wi-Fi network is not permitted.
- The CCIB and the organiser reserve the rights to discontinue any activity which interfere with the hall Wi-Fi coverage.
- Note regarding technical support: we will ensure that the service you purchased is functioning as it should, however we cannot troubleshoot or repair issues with client-provided equipment.
- Exhibitors must notify the venue if they intend to install a raised floor or platform as internet cables mostly come from the floor. Raised floor or platform installation must be scheduled after completing the cabling work. Access point(s) must remain unobstructed and accessible throughout the installation process and beyond. Once the raised floor or platform is in place, no new service installations underneath it will be permitted.
- The exhibitor is responsible for following legal, ethical, moral and generally accepted internet and e‐mail conduct when communicating across the conference’s network. The venue reserves the right to disconnect and/or limit a user’s right to or use of the network if rules and conditions are not respected.
- Exhibitors planning to install a raised floor or platform must notify the organizer and CCIB. Since internet cables are laid via floor, floor installation must be scheduled after all cabling work is complete. Service points must remain accessible at all times, as we cannot accommodate requests requiring access beneath the floor once it is installed.
In-Booth Cleaning
The organiser will arrange for general cleaning of the exhibition premises prior to the opening of exhibition and daily prior to opening thereafter (excluding exhibit booths and displays).
In-booth cleaning (before the opening and/or daily cleaning) can be ordered through the CCIB Webshop – CLICK HERE
Important:
- The pre-opening cleaning inside the booths is not included in the rental space.
- Special cleaning requirements are quoted upon request, including containers required for the dismantling.
- This service does not include the removal of materials used to build booths. Leftovers have to be removed by the stand builder company (crates, glasses, aluminum profiles, chip wooden boards)
Deadline: Monday, 16 February
Orders placed after this date will incur a 20% surcharge on the total invoice and subject to stock availability.
The CCIB Webshop will be closed on Friday, 27 February, and will no longer accept orders.
For inquiries, please contact the CCIB. E-mail: stands@ccib.es
Waste Removal
On-site waste disposal services are available via the CCIB Webshop. The CCIB offers different types of containers to contribute to the correct waste segregation (e.g., one container for plastic, one for wood, etc.). Please refer to “Cleaning & Recycling” section of the CCIB Webshop – CLICK HERE
This service is relevant for “Space Only” exhibitors with larger volume of waste.
Deadline: Monday, 16 February
Orders placed after this date will incur a 20% surcharge on the total invoice, and the CCIB cannot guarantee the availability of all requested services.
The CCIB Webshop will be closed on Friday, 27 February, and will no longer accept orders.
For inquiries, please contact the CCIB. E-mail: stands@ccib.es
Note: It is the exhibitor’s responsibility to dispose all materials after dismantling. Any charges incurred for waste removal will be sent to the exhibitor.
Security
Only the CCIB can provide Security service on the Venue facilities.
Please do not leave any bags, boxes, suitcases or any type of product unattended at any time, whether inside or outside the exhibition area.
Neither the venue nor the organiser can accept responsibility for the security of the booths and their contents. The venue as well as the organiser are not liable for any possible loss, theft and/or damage occurred during the rental period of any private property or goods. Exhibitors are fully responsible for the security of their booth and equipment.
If you wish to hire security for your booth, this can be done via the CCIB Webshop – CLICK HERE
Deadline: Monday, 16 February
Orders placed after this date will incur a 20% surcharge on the total invoice, and the CCIB cannot guarantee the availability of all requested services.
The CCIB Webshop will be closed on Friday, 27 February, and will no longer accept orders.
For inquiries, please contact the CCIB. E-mail: stands@ccib.es
Hiring of any staff (hostesses, security guards, cleaners, waiters) entails certain conditions in terms of timetables, lunch breaks and transfers.
Storage
The CCIB has no storage facilities. Short-term storage of materials left over after assembly (empty boxes, crates, cases , palettes etc.) should be coordinated with Merkur team (payable service).
Under no circumstances may packing materials of any kind be left in the aisles, booths, around or behind the booths.
Please contact Merkur with information on sizes and number of parcels, size and storage period.
Contact person: Patricia Zintel
E-mail: patricia.zintel@merkur-expo.com
Mobile: + 49 (0) 170 2229525
Please be advised that items delivered to the venue before the designated setup period will NOT be accepted by venue staff. Please coordinate with Merkur to ensure deliveries arrive within the designated set-up period.
Once the event & dismantling are over, the venue shall bear no responsibility for safeguarding or storing any items left behind on the premises. If the CCIB takes care of the removal of these items, it will be charged to the exhibitor.
Hostesses & Temporary Staff Hire
If you wish to hire hostess and temporary staff for your stand, this can be done via the CCIB Webshop – CLICK HERE
Deadline: Monday, 16 February
Orders placed after this date will incur a 20% surcharge on the total invoice, and the CCIB cannot guarantee the availability of all requested services.
The CCIB Webshop will be closed on Friday, 27 February, and will no longer accept orders.
For inquiries, please contact the CCIB. E-mail:stands@ccib.es
Hiring of any staff (hostesses, security guards, cleaners, waiters) entails certain conditions in terms of timetables, lunch breaks and transfers.
It is the exhibitor’s responsibility to confirm that the dimensions of the exhibition material are within the limits of the assigned space, stand dimensions (height), as well as the services required for its operation.
****** Place your orders before the deadlines to avoid extra fees and ensure on-time delivery for the event ! ******
1:1 Meeting Scheduler- KENES CONNECT
We are delighted to offer you an exciting opportunity to maximize your visibility and engagement at PTCOG 64 with 1:1 Meeting Scheduler, our new smart meeting scheduling feature.
With 1:1 Meeting Scheduler, you can:
- Enable delegates to book one-on-one meetings directly with your team
- Increase onsite traffic and strengthen your brand visibility
- Highlight your key projects to attract the right audience
- Connect with attendees genuinely interested in your company and projects
- Manage all your meetings easily through the Exhibitor Portal
✨Don’t miss out! As this is our first launch, we’re offering 1:1 Meeting Scheduler for a special launching rate of €750 this year only.
Take advantage of this exclusive opportunity to connect, engage, and grow your impact.
Please order via the Exhibitor Portal.
Shipping Instructions
Shipping Instructions
Merkur Expo Logistics GmbH has been nominated as the sole official freight forwarder, customs broker, and handling logistic agent for PTCOG 64.
For safety and time reasons, no other contractor is permitted to bring the lifting platform into the venue and operate it.
Merkur offers the following services:
• Transport, national and international
• Temporary or permanent customs clearances
• Coordination of deliveries, delivery time and slot management
• Unloading, delivery to exhibition-stands, forklifting
• Storage of empty boxes and crates during the event
• On-site assistance and supervision
Contact information:
Merkur Expo Logistics GmbH
Gernot Iven
Tel.: + 49 (0) 6173 966 95 10 | Cell: +49 (0) 175 5880290
E-Mail: gernot.iven@merkur-expo.com
For shipping instructions, please click HERE (Coming soon)
OFFICIAL HANDLING TARIFF –> click HERE (Coming soon)
ORDER FORM/ PRE-ALERT for DIRECT DELIVERIES –> click HERE (TBA)
ORDER FORM/PRE-ALERT for WAREHOUSE SHIPMENTS –> click HERE
LABEL for shipment via Germany warehouse –> click HERE
LABEL for BAG INSERTS shipment via Germany warehouse –> click HERE
The venue does not accept shipments that are sent directly. Only full truckloads of stand construction materials can be delivered directly to the venue (subject to the confirmed time slot and only within the official set-up times)
Only Merkur can register trucks. Exhibitors and stand builders are NOT allowed to register their trucks directly with the C.I.D. Any truck not registered through Merkur won’t be included in the truck schedule for this show and will not be granted access to the facilities.
Deliveries
- The delivery and removal of materials and goods for the exhibition booths is allowed only by Merkur – the official logistic agent.
- Please be advised that neither the organiser nor the C.I.D can accept deliveries on an exhibitor’s behalf and arrangements must be made for a booth/company representative to be available when deliveries are made.
- Special requests for direct delivery to the venue will only be considered in exceptional circumstances and must be reviewed – case by case – by Merkur (for custom-cleared courier shipments only).
- Deliveries may not be made prior to Monday, 08 June. Any deliveries prior to this date, or off the official working hours, will not be accepted.
- As a courtesy to the delegates and your fellow exhibitors, deliveries or the removal of any equipment to/from booth must be made 30 minutes before or after exhibition opening hours.
Rules and Regulations - C.I.D
C.I.D Rules and Regulations –Binding for all exhibitors and their subcontractors
CLICK HERE for C.I.D Safety Compliance & Technical Guidelines for Stand Assembly
CLICK HERE for C.I.D Regulations
CLICK HERE for C.I.D Exhibitor Rules of Operation and Site Regulations
Rules and Regulations - Organzier
Rules and Regulations –Binding for all exhibitors and their subcontractors
CLICK HERE for C.I.D Safety Compliance & Technical Guidelines for Stand Assembly
CLICK HERE for C.I.D Regulations
CLICK HERE for C.I.D Exhibitor Rules of Operation and Site Regulations
Meetings and Side Events Policy
To protect the integrity of the event programme, companies may not organise meetings or activities that compete with official sessions.
- No scientific symposia, lectures, educational events, or “meet-the-expert” style sessions may take place outside the event venue during the event dates.
- All industry sessions must take place within the event venue and must be formally booked through the Sales Team.
- Closed meetings and social events (invitation-only) are permitted only during official blackout hours and must not clash with the event programme or Opening Ceremony.
- Internal staff meetings are permitted; however, if attended by event participants, they are also subject to the blackout policy and may not take place during programme hours.
The Society expects all partners to respect these guidelines so delegates can fully engage with the official event content.
Animals
It is not permitted to bring animals into the venue.
Build-Up & Dismantling Period
- During the period of build-up and dismantling, it is prohibited to consume alcoholic beverages in the working area as well as to perform work under the influence of alcohol and drugs.
- The Exhibitors and contractors are required to wear the necessary personal protective equipment such as safety footwear, protective helmets, eye protection, and hand protection required by the specific work activity.
- The use of cutting machines, welding machines, sanders and spray guns is strictly forbidden.
No person under the age of 18 years can be admitted to the Exhibition, either during build‐up, opening days or breakdown. This rule also applies to Exhibitors’ children and must be strictly enforced to comply with the safety regulations of the exhibition.
Compressed Gases
Use of compressed gases is not allowed.
Damage to the Building
Exhibitors are liable for all damage caused to floors, walls, and pillars during the installation, Exhibition, and dismantling periods. No adhesive stickers and fixtures of any kind are allowed on floors, walls, and pillars.
Disposal of Material
It is obligatory to collect and dispose of all material during the build-up or dismantling of the event.
When the dismantling period is over, the exhibitor loses any right to claim losses or damage to property left behind. Any costs incurred by the venue in removing this property will be charged to the exhibitor.
Fire Regulations
- Stand material and fittings must be non-flammable or impregnated treated with fire-retardant chemicals.
- As a general rule, easily inflammable synthetic substances, foam polyester, and non-fireproof straw and reeds are prohibited.
- Exhibitors are prohibited from covering displays with drop cloths, sheets, table cloths or other non-flame resistant material.
Exhibitors must be insured against fire.
Health & Safety
- It is the responsibility of the stand holder to ensure the health, safety and welfare of all employees, contractors and visitors as far as is reasonably practicable throughout the event.
- It is recommended that the stand holders appoint a supervisor for the stand, with the specific responsibility for ensuring the health & safety of their staff and stand builders. It is advisable that a Risk Assessment is completed for the stand and submitted to the organisers.
Hanging of posters, banners or decals, stickers or similar items, on the walls, floors, ceilings, or pillars within or outside the installations of the venue are not allowed without a prior written authorisation.
Insurance (compulsory)
- Exhibitors are required to take out appropriate Insurance. Third part liability insurance is obligatory. It remains the Exhibitors full responsibility to insure themselves appropriately.
- Neither the organisers nor the venue, their representatives or agents will be held responsible for any loss or damage to exhibitor’s property. Exhibitors must take precautions to protect their property against pilferage.
- The organisers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for the property and persons of his employees through full and comprehensive insurance and shall hold harmless the organisers for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. Therefore, you are obliged to have a public liability insurance that covers all injuries to persons and damages that might cover in connection with the exhibition.
- Exhibitors are personally liable for all expenses incurred by the organisers or by third parties in regard to technical services provide.
- We also recommend that you have additional coverage against loss or damage to exhibition material during transport and during exhibition times. Please make arrangements for insurance coverage through your company’s insurer.
- Exhibitors are responsible for all property damage as well as any loss or injury caused by their property, agents or employees. Companies will indemnify the organisers against all claims and expenses arising from any damages.
- If for any reason whatsoever the Exhibition needs to be abandoned, postponed, or altered in any way, either in whole or part, or if the organisers find it necessary to change the dates of the Exhibition, the organisers shall not be liable for any expenditures, damages or loss incurred in connection with the Exhibition.
- The organisers shall further not be liable for any loss which the Exhibition or Exhibition contractors may incur due to the intervention of any authority which prevents or restricts the use of the venue or any part thereof in any manner whatsoever.
- Safety and Security of Material. Please do not leave any bags, boxes or suitcases unattended at any time, whether inside or outside the exhibition area. The organisers and venue cannot accept liability for loss of or damage to private property or goods.
- The organisers will provide security guard service in the exhibition hall during off-show hours. Neither The venue nor the organisers can accept responsibility for the security of the stands and their contents and for damage to, or theft of any goods. Exhibitors are fully responsible for the security of their stand and equipment.
- In general, the use of sound equipment/music in booths is permitted as long as the noise level does not disrupt the activities of neighbouring exhibitors.
- Speakers and other sound devices should be positioned to direct sound inward (to be contained within the booth) rather than outward (toward aisles and other exhibitor booths).
- For any presentations or organized talks held within your booth, you should provide individual headset/receiver systems for your audience. Sound must be contained to prevent noise disturbance outside your booth limits.
- It is difficult to establish decibel level restrictions. If an exhibitor or attendee is standing within ~3 meters of an exhibitor’s booth and cannot carry on a normal voice-level conversation, the noise source is too loud.
- Live music is not allowed.
- The organisers reserve the right to require the exhibitor to discontinue any activity, noise, or music that is too loud
- The organisers reserve the right to require the exhibitor to discontinue any activity, noise, or music that is deemed objectionable.
- Exhibitors are reminded that third party copyrights should not be infringed. The organisers have no copyright responsibility in respect of any exhibiting company.
- Proper dispensation must be obtained and any royalties due, paid prior to the use of materials. Should any copyright dispute arise, the organisers will not be liable for any resulting loss or damages, sustained by any exhibitor or third party.
- All demonstrations or instructional activities must be confined to the limits of the Exhibition booth.
- Advertising material and signs may not be distributed or displayed outside the exhibitor’s booth.
- Advertising activities must not cause obstructions or disturbances in the aisles or at neighboring booths.
- The Exhibition Manager reserves the right to require the exhibitor to discontinue any activity, noise, or music that is deemed objectionable.
- Filming:
– Exhibitors may film within their own booth, capturing their own staff and materials. However, all equipment and camera crew must remain within the designated booth boundaries.
– Filming of other exhibitors, their materials, Congress features, or any sessions is strictly prohibited without prior written permission from the organizer or the respective exhibitor. - Photography:
– Photography within booths is not permitted during exhibition setup/breakdown unless the photographer is officially hired by the exhibitor and ensures no neighboring booths are included in the pictures.
-During exhibition opening hours, photography of all aspects of the event is generally allowed, except where the photographer or equipment would obstruct or endanger delegates or staff.
The venue operates a NO SMOKING policy in ALL halls.
Special Effects
Special effects lighting, live music, smoke and laser projection may not be used in the stands.
No permission will be given for projection in the aisles or on the walls of the hall.
Waste Removal
- Exhibitors are responsible for the removal of all refuse/waste from the exhibition area.
- Any discarded waste, including promotional material, left behind will be removed by the organisers at the expense of the exhibitor concerned.
Contact information - General
Kenes Group Contacts:
Conference Secretariat
Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel: +41 22 908 0488
Contact us
Exhibition Manager & Industry Symposia Coordinator
Sharon Gamliel
Tel: +41 22 908 0488 Ext: 562 | E-mail:sgamliel@kenes.com
Industry Liaison & Sales
Nikol Karabelova
Tel: +41 22 908 0488 Ext. 293 | E-mail: nkarabelova@kenes.com
Registration Specialist
Sandra Silva
Tel: +41 22 908 0488 | E-mail: reg_ptcog64@kenes.com
Hotel Accommodation
Milena Nedyalkova
Tel: +41 22 908 0488 Ext. 344 | Email: mnedyalkova@kenes.com
https://ptcog64.org/why-book-through-us/
Contact Information - Official Contractors
Official Contractors:
In-booth cleaning | In-booth Catering* | Hostesses | Security Guard Services* | Flowers & Plants | Electricity” | Water Connection* | Waste Removal Services and Recycling
C.I.D
CLICK HERE for the C.I.D Webshop
For inquiries, please contact the C.I.D
Conatct person: Sophie Breard
E-mail: sbreard@congres-deauville.com
*Exclusive to the C.I.D
Furniture Rental | Printing graphics & Signage | Additional Stand Fittings | Screens, Tablets & AV Equipment (for booths only) | Flowers & Plants
D&P
CLICK HERE for the D&P Order Forms
For inquiries, please contact the D&P team
E-mail: exhibitors@dparchi.com
Freight Handling & Onsite Logistic Agent
Merkur Expo Logistics GmbH
Gernot Iven
Tel.: + 49 (0) 6173 966 95 10 | Cell: +49 (0) 175 5880290
E-Mail: gernot.iven@merkur-expo.com
Merkur is the exclusive handler inside the venue.
“Space Only” exhibitors seeking quotations for custom stand design and construction are welcome to contact the following recommended supplier:
D&P Event
Contact person: Mégane Béconne
E-mail: event@dparchi.com
Website:https://dp-event.fr/en/index.html
Phone: +33 (0)1 34 84 84 84
Sustainability- Tips & Tricks for Exhibitors
We are deeply committed to sustainability and strongly encourage all our exhibitors to join us in this effort!
- For immediate ways you can make your booth more sustainable, please CLICK HERE for practical tips and tricks.
- As part of our commitment to reducing the event’s environmental impact and carbon footprint, we need your input. Please take a few minutes to complete our short sustainability questionnaire: CLICK HERE
Your input will help us measure the event’s environmental impact and carbon footprint and identify opportunities to reduce it in future editions.Please provide accurate details where possible — even small steps make a big difference!